Closing Date: 2022/07/31
Reference Number: SHO220601-2
Job Title: Imports Admin Supervisor
Job Type: Permanent
Location – Country: South Africa
Location – Province: Western Cape
Location – Town or City: Brackenfell
Purpose of the Job
To manage all imports administration for the butchery division in that the correct tracking of reports and invoices are effective on time. This will also include the continuous monitoring of stock levels and weekly reconciliations done on stock held in the distribution centre as well as the releasing of bulk releases.
Job Advert Details
Job Category: Logistics
Job Objectives
1. Application and issuing of Meat Market Import Permits
o To complete import permit applications and submit to DAFF for approval
o Arrange for payment batches
o Reporting on abattoir listing as per the permits
o Liaise with International Suppliers
2. Container tracking report
To track containers at sea level and inform relevant parties of arrival of products
3. Creating Bulk Stock Store invoices
Create Invoices on internal system/SAP for butchery weekly deliveries
4. Monitoring Weekly Stock Sheet Movement reports
Ensuring that weekly movements are done correctly and liaise with cold stores if any errors are encountered
5. Sales recon
Comparing system sales to stock movement sales and ensuring the two are the same, if differences are found a complete record needs to be kept and followed up until resolved permanently
6. Comparison of Weekly movement report to DC System report
Spot Checking that DC counts and system reports balance to manual movement report
7. Bulk Releases
Ensuring bulk cold store releases have been compiled correctly at cold store level
8. Outstanding order reports
Reconcile outstanding orders on system and invoice relevant party responsible, continue to follow up weekly until payment has been received.
9. GP Margin Report
Compare cost prices to selling prices weekly and inform divisional managers on profit margins and loss making items
10. Weekly Claim Recon
Follow up on store claims to ensure that stock has either been receipted back into the cold store or that responsible party has been charged and payment has been received.
11. Contact person between stores(butchery manager) and cold store (administrator)
Liaise with both parties when issues arise to resolve the problems
12. Adhoc duties
Assisting clerks where necessary and filling in for clerks where needed in order to create store orders or receive store orders on internal system.
13. Stock Replenishment
Continuously monitor stock levels and liaise with import manager on low stock levels
14. Admin duties
Ensuring all admin for cold store and HO has been done correctly
15. Creditors Recon
Ensuring on a weekly basis that all purchases received at the DC has been receipted onto the system and is ready for payment, liaise with creditors on all outstanding invoices.
Qualifications
Grade 12
Logistics Degree / Btech (similar)
Experience
One year experience in the Import and Clearing Industry
Knowledge and Skills
A high level of knowledge of dealing with import permits
Advanced in Excel